#  Room Reservations 

 



 ##  

  expand\_more  

 
  

 

### Room Reservations

**Available Spaces in Leverett House:**

- **Light Court Bren Conference Room**
- **Senior Common Room**
- **Private Dining Room**
- **G-Hutch**
- **Library Theater**

**Reservation Process:**

- **Eligibility:** Only Leverett House residents can reserve these spaces.
- **Booking System:** Reservations must be made through the university-wide system, EMS RoomBook: [RoomBook](https://roombook.harvard.edu/).
- **Event Registration:** All events or gatherings of 13 or more people require:
    1. A completed event registration form: [Event Registration Form](https://harvard.az1.qualtrics.com/jfe/form/SV_bmCqTJJjqwrO0Bg)
    2. A meeting with the Tutor on Call.

**General Reservation Policies:**

- **Time Limits:** Room usage must end by the booked time or when the space closes for the day.
- **Booking Frequency:** Each student or student group can reserve a space once per day. Multiple bookings to extend time limits are not allowed.
- **Discretion:** The house reserves the right to review and possibly cancel reservations based on suitability for the residential environment.
- **Cancellation:** Reservations may be canceled by the house, Tutor on Call, or security at any time. Cooperation with House staff is required.

### Specific Room Policies

1. **Light Court Bren Conference Room**
    - **Booking:** 14 days in advance for up to 2 hours.
    - **Capacity:** 12 people (inclusive of host).
    - **Hours:** Sunday-Thursday (8 am-11 pm); Friday-Saturday (8 am-2 am).
2. **G-Hutch**
    - **Booking:** 14 days in advance for up to 3 hours.
    - **Capacity:** 40 people (inclusive of host).
    - **Hours:** Sunday-Thursday (8 am-11 pm); Friday-Saturday (8 am-2 am).
3. **Library Theater**
    - **Booking:** 14 days in advance for up to 3 hours.
    - **Capacity:** 40 people (inclusive of host).
    - **Hours:** Sunday-Thursday (8 am-11 pm); Friday-Saturday (8 am-12 am).
    - **Additional Considerations:**
        - Repeated reservations by the same group are limited to maximize availability.
        - The suitability of events for this unique space will be evaluated.
        - Equipment and cleanliness are the responsibility of the booking student.
4. **Senior Common Room**
    - **Booking:** 14 days in advance for up to 2 hours.
    - **Capacity:** 12 people (inclusive of host).
    - **Hours:** Sunday-Thursday (8 am-11 pm); Friday-Saturday (8 am-12 am).
5. **Private Dining Room**
    - **Booking:** 14 days in advance for up to 2 hours.
    - **Capacity:** 12 people (inclusive of host).
    - **Hours:**  Monday - Friday (5:00 - 7:30); Saturday and Sunday (11:30am - 2:00pm).

### General Usage Responsibilities

- **Liability:** The individual who makes the reservation is responsible for the space and any incidents that occur, including damages.
- **Damage:** Any damage or unusual wear and tear will result in term billing and loss of space privileges.
- **Reporting Issues:** If you notice any damage or misuse, report it immediately to Building Manager Mohamed Zaker ([mohamed\_zaker@harvard.edu](mailto:mohamed_zaker@harvard.edu)).

### Event Assistance

- **Furniture:** For tables and chairs, contact Mohamed Zaker at least 72 hours before the event.
- **AV Needs:** Contact the AV tutor at least 72 hours in advance. Last-minute requests may not be accommodated.

### Library Theater: Additional Information

- **Features:** State-of-the-art sound and projection system.
- **Uses:** Available for rehearsals, performances, meetings, and events.
- **Responsibilities:** The booking student must safeguard the equipment and ensure the space is clean.